Adding workflow functionality to Project Server

The abilty to attach workflows to project tasks, receive notifications, escalations and SLA alerts about project tasks is crutial to ensure projects run on-time and on-schedule.

Through our built-in integration with Microsoft's Project Server, our BPM & workflow software supports and leverages the EPM concept, using the powerful combination of flexible business processes with project management solutions, and enabling companies and organisations to achieve total Enterprise Performance Management.

Outlook emails can be incorporated into Project Server processes, and defined as part of a process entity using our BPM & Workflow platform. Users can receive and respond to alerts, tasks, messages, and activities via email – all as an integral part of the workflow process. Emails triggered by the system contain links to the relevant workflow entity (task, activity etc.), and enable the user to view and complete their tasks from within their familiar Outlook environment.

Utilizing web services to identify task prompts, our BPM & workflow software, SEQUENCE triggers processes by task initiation and completion, notifies participants regarding scheduling and task modifications, and provides a real-time analysis of resource and personnel allocation via the Gantt and the monitoring services. Data from ongoing tasks and assignments is entered back into the Project Server, updating Gantt data automatically, and presenting users with real-time status. Managers and supervisors can monitor progress – and adjust task and resource allocation according to real-time variables.

SEQUENCE's BPM & Workflow integration with Project Server offers the following unique advantages:

• Budget requests and approvals - workflows enable managers to control project budgets, receive alerts and notification on exceptions, send original budget for approval cycles, and have Project automatically trigger a business process once a budget is revised.
• Automatic Project Plan Creation – Using workflows, project data can be captured through a workflow process; once the data is approved by the managers SEQUENCE will automatically generate a project plan for the project.
• Schedule Management – workflows enable enterprise managers to run multiple project Gantts, generate notifications and alerts, and trigger automatic resource reallocations following any schedule adjustment
• Project related Document Cycles – workflows support document management related processes, either automatically triggered from Project Server/Share Point or initiated ad-hoc by a user. Our BPM & workflow software solution manages approval cycles for documents, distributes documents according to predefined groups, and supports documentation control.
• Project Task processes - workflows enable Microsoft's Project Server to work as a process-oriented system. Project managers can be notified and alerted through Outlook on changes in tasks or milestones, or decide to create a business rule that that will trigger a workflow process as a result of a change in a task or any other activity.

Integrating our BPM & Workflow software platform with Microsoft Project Server produces the ultimate Business Process Management (BPM) solution for dealing with project workflow processes, escalations and SLA's - all in a single software package.

For more about our Project Server integration, contact us or request our white paper