Business Governance is a set of policies and business processes that set the way that the organisation’s business are run.
Business Governance embeds the methodology of corporate governance and project governance with an emphasis on business process performance using the analysis, monitoring, reporting and optimisation of business processes and business activities, and including process simulation and optimisation of desired business outcomes by using real-time, historical and estimated data values.
BPM Governance Body
A successful business process must provide the functionality that the organisation’s business department require in a way that is manageable and substainable by the organisation’s IT department. It therefore reqires an ongoing dialog and partnership between business managers, IT professionals and end-users. To achieve this, effective BPM governance requires the participation of all of these in the governance body.
Executive stakeholders – Key executive should define the overall goals of the governance body, provide it with authority, and periodically evaluate the success of the implemented practices and policies.
Business stakeholders – Business managers are responsible for setting the buiness targets for the process setting and process targets.
IT stakeholders – IT managers are responible for implementing the technology behind the business processes.
Financial stakeholders – The BPM governance practices should help increase the return on the organisation’s investment in the implemented business process. To ensure this, financial managers should participate in the governance body.
Legal stakeholders – to ensure that the process meets its regulatory and legal requirements.
End-User stakeholders – The organisation participants in the process that do the day-to-day process task should help ensure that the process meets their needs.
Compliance officer - There needs to be one person that ensures that brings the process performance information to the knowledge of compliance body and ensure the governance body’s decisions are implemented correctly. The compliance officer should not be a member of the groups above and should be as independant are inpartial as possible.
BPM Governance Implentation – Checklist
Infrustructure and mechanisms
·Create a central document repository of process documentation.
·Create a glossary and terminology of process terms
·Create a mechanism for the management and resolution of issues that arise in the process.
·Create a mechanism for the management of risks identified in the process
·Create a standard for quality reviews of process performance. Ensure the appropiate review of issues incountered within each process
·Adopt a project management methodology
Define policies and responsibilities
·Define roles and accountabilities, including a clear assignment of process roles and responsibilities. Each procrocess needs an appointment of a process manager for each process.
·Define the process policies and standards.
·Define buiness targets for each process. Ensure that the process has a compelling business case and acheivable targets.
·Ensure that the process has a set of business-level requirements and that they are agreed by all the process stakeholders.
·Set up a change request mechanism. Any change needs to meet business targets, business requirements and fit the scope of the process.
·Define proper flow of information of the business process
·Monitor the process progress and KPIs
·Locate process obstacles and bottlenecks
·Contol resource allocation for the process tasks
·Train process participants
·Get feedback from end-users
BPM Governance embeds the methodology of Corporate governance and project governance with an emphasis on business process performance.
PNMsoft’s BPM software provides business governance for organisation’s business processes.
PNMsoft’s BPM & Workflow platform has business governance functionality embedded into the core software components.
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